We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in providing comprehensive administrative support to ensure smooth operations within the office. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. This position requires a blend of administrative expertise and customer support skills to assist both internal teams and external clients.

Only US candidates must apply.

Duties

• Provide administrative support including managing schedules, organizing meetings, and maintaining files.
• Serve as a personal assistant to senior management, ensuring all tasks are completed in a timely manner.
• Handle customer support inquiries with professionalism and courtesy, addressing client needs effectively.
• Operate phone systems, managing incoming calls and directing them appropriately while demonstrating excellent phone etiquette.
• Perform proofreading of documents to ensure accuracy and clarity before distribution.
• Manage front desk operations, greeting visitors and providing them with necessary information.
• Maintain office supplies inventory and order supplies as needed to ensure operational efficiency.

Requirements

• Proven experience as an administrative assistant or in a similar role is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with QuickBooks is a plus but not mandatory.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong attention to detail and commitment to producing high-quality work.
• Experience in customer support or front desk operations is desirable.

We encourage candidates who meet these qualifications to apply for this vital role within our organization. Only US candidates must apply.